Car shipping paperwork
Car Shipping Document Requirements
Before shipping a vehicle overseas, we will need copies of the following documentation
- The vehicle's V5C (also known as the log book or vehicle title)
- Copy of the bill of sale (purchase receipt) if you still have a copy of it
- Photo page of your passport or Photo ID
- A copy of the MOT certificate if we are collecting/delivering your vehicle
- The information obtained from the documentation will enable us to cross check information that is to be entered on to your bill of lading or sea waybill for the shipment of your vehicle. The wrong information can result in a manifest correction being applied, for which there is a small fee. The documents will need to be scanned and emailed or copies sent through the post prior to shipment.
What is the Shipping Note?
Once we have made a booking for you with the shipping line we can create the paperwork to gain access to the port of departure for your vehicle. This is called a Shipping note.
The shipping note contains the booking number, vessel details, port of export and port of arrival along with a full description of your vehicle to be shipped. If you fail to take the shipping note with you when you are delivering your vehicle, it will result in you being refused access to the port and your vehicle will not be accepted. Your shipping note is a very important document. If the car is being delivered for you, the driver will need to take a copy with him. This will be stamped by the port and is your proof of delivery.
What is a Bill of Lading?
The bill of lading is the most important document and shows the following information, 1. Shippers full name, address, telephone number & email address. 2. The receiver also known as the consignee, the details will also show their full name, address, telephone, number and email address. 3. The vessel name. 4. Sailing date. 5. Port of Loading. 6. Port of Arrival. 7. The bill of lading number. 8. Description of goods being shipped showing marks and numbers for example, if it is a vehicle it will show the vehicle registration number, chassis number, make and model of vehicle and the colour. 9. Container and Seal number but only if the cargo has been shipped by container and not RORO services.
The bill of lading needs to have accurate information on it so we would always send you a draft copy to check through before we would have it issued. Once the bill of lading has been issued by the shipping line, any changes that need to be made after such time would then incur a manifest corrector fee of approximately £95 (providing that the vessel had not arrived at destination). If you do need to make changes after the vessel has arrived at its destination, you will also incur a fine off the shipping line of approx $150 in addition to the manifest corrector fee. It is therefore essential that the draft copy is checked thorougly before being issued and accepted.
You can contact us today either by phone, email, any of the other methods listed below in our contact sheet, or on our contact page. We look forward to hearing from you.
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Vehicle shipping
